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Bike East Bay is hiring an Admin Manager

Author: Bike East Bay

Date: March 16, 2015

Bike East Bay is looking for a talented individual to join our team. If you are an organized, detail-oriented person looking to make our dynamic office even more effective, take a look at this position:

Title: Administration Manager

Reports to: Executive Director


Organization Overview

Bike East Bay (formerly the East Bay Bicycle Coalition) was established in 1972 to promote the interests of bicyclists in Alameda and Contra Costa Counties. Our 4,500 member organization now includes local working groups throughout the East Bay. In addition to advocating for better bicycling conditions, Bike East Bay also coordinates Bike to Work Day promotion in the East Bay and has a successful bicycle safety education program offering free classes. This is a very exciting time for bicycling and Bike East Bay is poised for growth. 

Bike East Bay is looking for a highly organized and motivated person to join us as Administrative Manager. This half time position will support the organization and staff to develop and maintain good financial and administrative systems to help us do our work more effectively. This position reports to the Executive Director. 

Duties will include:

Financial Management

  • Bookkeeping with Quickbooks, preparation of invoices and management of Accounts 

  • Receivable, pays bills, process payroll and manage employee benefits. 

  • Manages financial relationship with fiscally sponsored projects.

  • Manages sales tax and supports treasurer and ED on state and federal tax returns.

Human Resources

  • Manages payroll, health plans, 401k, supports ED in staff hires and terminations.

  • Prepares updates to the employee handbook.

  • Manages employee files.

General Administration

  • Support ED in contract administration including insurance requirements, invoicing, working with our independent contractors, etc.

  • Maintain inventory.

  • Order office supplies.

  • Liaison with building management.

Relevant Skills and Experience

The ideal candidate will have following qualifications:
  • Proficiency in: QuickBooks and Microsoft Office Suite

  • High level of attention to detail and follow through

  • Discretion, comfort with confidential information.

  • Able to handle and prioritize multiple tasks at once

  • Superior analytical and problem-solving skills

  • Strong commitment to the Bike East Bay mission

  • Excellent interpersonal and relational skills

  • Strong organizational and time-management skills

This is a part time job, 20 hours per week. Salary range is $18/hour and includes benefits.
Interested applicants should submit a cover letter and resume to Executive Director Renee Rivera via email at [email protected]. Please include “Admin Manager” and your name in the subject line. No phone calls please. 
Bike East Bay is committed to providing equal employment opportunity for all persons regardless of race, color, religion, national origin, marital status, political affiliation, sexual orientation or gender identity, disability, sex, or age.

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